Ingredient Inventory Coordinator

Position Purpose

Under minimal supervision, the Ingredient Inventory Coordinator is responsible for maintaining an accurate ingredient inventory, maximizing put away, positioning, and picking efficiency. This role supports Winemaking, Compliance, Cellar operations, and Quality Systems by reviewing the accuracy of product received and lot tracking using DV System and SAP. Responsibilities include receiving ingredients, maintaining records, stocking and pulling ingredients used in crushing, blending, and producing wines. Also provides leadership, direction, and support when working with Cellar, Food Safety Committee, Inventory team, and other departments as the subject matter expert for ingredients.

Functional Responsibility

Essential Duties

• Distributes ingredients and maintains an accurate inventory by following process order instructions
• Communicates with internal and external suppliers/customers to coordinate material deliveries as appropriate
• Ensures ingredients are stored in properly labeled containers, performs general housekeeping, and keeps lot numbers separate
• Receives/stores and distributes ingredients following the FIFO rules 
• Performs routine clerical duties, including data entry, answering telephones, and assisting vendors
• Monitors and maintains an accurate inventory of ingredients by using cycle counts
• Operates lift truck and pallet jack to perform duties while maintaining a clean and organized work area
• Collaborates with Planning, Winemaking, and Production to optimize ingredient availability
• Transacts DV System/SAP moves to process inventory accurately 
• Attaches information placards to all ingredients received for tracking purposes
• Scans all Certificates of Analysis (COA’s), Certificates of Origin (COO’s), GMO’s and Allergen Statements for each lot received and uploads them to CORKS.
• Coordinates with Quality Systems and Winemaking inventory holds and releases of expired ingredients
• Performs regular inventory inspections/timely inventory reconciliation, captures variances, and makes required adjustments
• Coordinates transfers of materials between Delicato Family Wines locations and prepares BOL
• Reviews outbound and inbound documentation to ensure transactional accuracy
• Performs necessary functions for yearly inventory counts
• Maintains necessary files and documentation
• Ensures all documentation is processed accurately
• Makes improvement recommendations and implements solutions that support the business
• Carries out Skilled Material Handler duties
• Provides direction, support, and training of seasonal labor by instructing them on proper procedures and correct handling of ingredients; directs their work activities throughout the day during the harvest
• Prepares ingredients and documents appropriate lot numbers in support of the Federal Bioterrorism Act and Food Safety Modernization Act traceability requirements
• Assigns lot numbers to ingredients (when required) and enters ingredient costing information into the DV System
• Coordinates retrieval of used pallets
• Creates production orders in DV System to remove ingredients used for Cellar sanitation purposes 
• Assists with project implementation and special projects as assigned
• Supports Bulk Scale operations when needed
• Supports Cellar operations when needed
• Participates and supports year-end cycle counts along with requested daily cycle counts

*Other duties may be assigned
 

Non-Essential Duties

*Other duties may be assigned

Minimum Requirements

Education and Experience

• High School Diploma or equivalent
• 3+ or more years direct or related experience in an inventory or logistics role

Certificates and Licenses

• Forklift Certification 

Knowledge, Skills, and Abilities

• Knowledge of general warehouse procedures
• Self-motivated and takes initiative to maintain work area in a safe, professional, and organized manner
• Ability to prioritize multiple tasks
• Must possess appropriate computer skills
• Experience with RF gun use
• Ability to perform basic addition, subtraction, multiplication, and division with or without using a calculator
   

Working Conditions

• Manufacturing plant/production environment
• Required to drive automotive vehicle or equipment
• Indoor and outdoor environment with exposure to the elements/temperature variations
• Exposure to weather-related temperature & humidity extremes
• Extended Hours
• Shift Rotation
• Required to wear PPE (Personal Protective Equipment)
• Exposure to varying levels of dust, chemicals, fumes, gases, and noisy equipment 
• Occasionally may be required to lift and carry cases of wine

Work Standards

• Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable Relationships
• Communicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive manner
• Demonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and training
• Follows all Company policies and procedures

Additional Comments

Management retains the discretion to add to or change the duties of the position at any time.