HR/Payroll Coordinator

Position Purpose

Under general supervision, the HR/Payroll Coordinator assists with various HR related functions, Time and Attendance and Payroll. Provides administrative support, coordination, and project assistance to the HR team. In addition, supports key processes for Time and Attendance, and Payroll administration. 

Functional Responsibility

Essential Duties

• Performs general administrative tasks, such as, filing, maintenance of company records, maintaining supplies, mass mailings and backs up other team members, as appropriate
• Assists with the coordination, communication and delivery of HR functions, Company events, onboarding and employee activities such as, but not limited to: staff meetings, training, Milestone Anniversary lunches and All Employee Meetings
• Assists training department with general administrative duties, including copying, assembling packets, assigning and monitoring online training courses
• Administers the employee milestone and award program
• Coordinates and collects documents according to HR ISO and safety policies and guidelines
• Serves as the Time and Attendance Coordinator for all company sites: 
  • Partners with managers, supervisors, and employees to troubleshoot and resolve issues, ensures employee timesheets have been submitted, approved and corrections made ahead of the predetermined payroll deadline in the timekeeping system
  • Processes timekeeping exceptions in Workforce Software, verifies available PTO or Sick Time, and reports any discrepancies against HR policy
  • Accountable for timely and accurate processing of all Time and Attendance transactions, understanding current Workforce Software / SuccessFactors processes and the effects on payroll, managers, and employees
  • Prepares Time and Attendance data in timekeeping system for submission to the payroll system to prepare for processing
• Analyzes, prepares and inputs payroll data on a timely basis
• Researches and resolves payroll inquiries for employees
• Reviews all new hire employee documentation for accuracy and inputs data into the HRIS system
• Researches timekeeping exception items and takes proper corrective action
• Performs administrative functions including maintaining payroll files and forms
• Responds to employment verifications
• Collaborates with other departments as needed
• Assists with various special projects and initiatives

*Other duties may be assigned
 

Non-Essential Duties

*Other duties may be assigned 

Minimum Requirements

Education and Experience   

• High school diploma or GED equivalent is required; Some college coursework or Associate’s degree in Human Resources, Business Administration, or related field is preferred
• 1-year administrative experience; HR experience a plus
• 2+ years of experience in Accounting and/or Payroll-related experience 
• 1-year experience with SAP SuccessFactors, Human Resources Information Systems and/or SharePoint experience preferred 

Knowledge, Skills, and Abilities

• Excellent customer service skills; professional and pleasant demeanor; ability to diffuse tensions under stressful conditions; good listener; analytical; creative mind-set
• Excellent organizational and project management skills; self-motivated with the ability to prioritize and quickly assess what needs to get done to meet critical deadlines
• Ability to communicate effectively at all levels of the organization using written, verbal, and presentation skills
• Keen attention to details and thinks things through thoroughly to identify potential risks and pitfalls; Strong analytical skills
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Effective team player; understands hands-on approach to providing HR support
• Ability to deal with information that is highly sensitive and confidential
• Takes initiative in identifying creative ways to approach existing processes
• Intermediate to expert-level experience with Microsoft Office, including Word, Excel, and PowerPoint skills 
• Bilingual English/Spanish a plus

Working Conditions

• Office environment
• Operates keyboard & mouse
• Required to talk & listen
   

Work Standards

• Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable Relationships
• Communicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive manner
• Demonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and training
• Follows all Company policies and procedures

Additional Comments

Management retains the discretion to add to or change the duties of the position at any time.