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Trade Hospitality Coordinator - FCW

Position Purpose

Under general supervision of the Black Stallion Estate Winery (BSEW) Hospitality and Events Manager, the Trade Hospitality Coordinator is responsible for helping manage and deliver an excellent hospitality experience for trade guests visiting the winery. Assists Hospitality and Events Manager in administrative and logistical matters pertaining to trade hospitality, including processing and calendaring hospitality request forms, maintaining all BSEW property trade calendars, proactively reaching out to sales team to understand their priorities for trade visits, developing individualized guest experiences, and assisting in executing trade events.

Functional Responsibility

Essential Duties

  • Calendars, facilitates, and executes wine tastings, tours and wine education-related activities for VIP, International and trade guests to showcase Black Stallion Estate wines
  • Processes and calendars hospitality request forms, maintains trade calendars, responds to personalized guest requests and assists in executing trade events
  • Reviews and helps maintain calendar of guest stays planning forward 6-9 months out
  • Facilitates guest cottage check-in and check-out; performs walk-through and explains appliance functions, offered amenities and emergency procedures
  • Proactively communicates with Sales teams to understand their priorities for trade visits, including key brands and SKUs to highligh, and individual guest background and needs
  • Works directly with Brand, Sales, and Winemaking teams to understand Brand strategies and priorities and create experiences and programs to showcase BSEW wines and educate trade guests
  • Executes Sales and Internal requests for guest visitations upon arrival in Black Stallion Guest Cottages as well as specific guest requests according to the Hospitality Request Form
  • Acts as primary point of contact when Hospitality and Events Manager is not available
  • Builds rapport and establishes relationships between trade guests and winery team
  • Assists in developing and setting luxury standards of guest service and wine tasting experiences
  • Participates in off-site wine tastings and events as needed

*Other duties may be assigned

Non-Essential Duties

*Other duties may be assigned

Minimum Requirements

Education and Experience

  • High school diploma or equivalent;  Associate Degree is a plus
  • 3-5 years related work experience is required
  • Wine industry experience and wine knowledge is strongly preferred, wine education certification is a plus
  • Experience working with or equivalent working knowledge of wine trade is required

Certificates and Licenses

  • N/A

Knowledge, Skills, and Abilities

  • Valid driver’s license, appropriate automobile insurance coverage, and clean driving record
  • Must be extremely organized with impeccable attention to detail
  • Understands hotel management and scheduling
  • Excellent proactive planning, critical thinking and problem solving skills
  • Exceptional active listening, verbal and written communication skills 
  • Demonstrates excellent customer service and patience
  • Must possess a friendly, professional demeanor and appearance
  • Strong computer skills, MS preferred (Word, Excel, PowerPoint, Publisher) 
  • Working knowledge of the wine industry and/or culture

Working Conditions

  • General winery environment
  • Indoor and outdoor environment with exposure to the elements/temperature variations
  • Exposure to weather-related temperature & humidity extremes
  • Shift Rotation
  • Occasionally may be required to lift and carry cases of wine
  • Required to drive automotive equipment

Work Standards

  • Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable Relationships
  • Communicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive manner
  • Demonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and training
  • Follows all Company policies and procedures

Additional Comments

Management retains the discretion to add to or change the duties of the position at any time.

Delicato Family Wines offers its employees a generous and comprehensive benefits package.  The core health insurance components include medical, dental and vision, where Delicato covers nearly the entire cost for employees and a large percentage for dependents.  Additional health benefits include life, disability and flexible spending accounts.  Other benefits include 401(k) with generous company match, discretionary profit sharing, paid time off (PTO), paid holidays, wine & merchandise discounts, tuition reimbursement, gym discounts & many more.


Delicato Family Wines is an Equal Opportunity Employer.



Nearest Major Market: Santa Rosa
Nearest Secondary Market: Petaluma